Pre-Assembled Uniform and Heat Press Terms and Conditions

Girl Scouts of Greater Chicago and Northwest Indiana (“GCNWI”) agrees to heat press earned awards, patches, and/or insignia on garments exclusively sold in our shops or ordered online from

GCNWI will do their best to produce the best-looking garments. However, heat pressing is subject to imperfections, and/or other small inconsistencies. Before placing your order, ensure that the items you wish to have heat transferred to a garment have adhesive backing.

GCNWI will follow instructions from the customer as to placement of patches and earned awards. If instructions are not included in the online order notes or when in the shop, staff will follow a standard layout as follows:

Patches on back of tunic, vest, or sash
All patches will be applied from bottom of the garment to the top of the garment.

Earned Awards and Insignia
All awards and insignia will be applied based on the approved layouts from GSUSA.

Care Instructions
To ensure product longevity, we recommend machine wash cold, tumble dry low for all garments.

Turn Around Time
Our standard time is two to three business days once the order has been placed online. If an order is placed in one of our shops, staff can heat transfer a garment if they have time while you wait. If we are unable to heat transfer a garment during the time you are in the shop, we will provide an estimate of when the work can be completed, and we will reach out to confirm pick up or if we need to ship to you.

GCNWI is not responsible for the following:

  • Customer ordering the wrong size tunic, vest, or sash.
  • Customer ordering the wrong troop number.
  • Errors in placement as instructed by the customer.
  • Not being able to heat transfer earned awards, patches, or insignia that do not include adhesive backing.
  • Material damage to garment from adhesive backing.
  • Customer does not like the placement of earned awards, patches, or insignia.
  • Damage to garments once they have been washed and dried.
  • Earned awards, patches, or insignia that have been picked at or pulled off a garment.

Payment for heat transfer service is paid in full at the time of order. No refunds will be issued. Your purchase of this service constitutes that you agree to the Terms and Conditions identified above.

GCNWI reserves the right to change its Terms and Conditions at any time without notice.

If you have any questions regarding our Terms and Conditions, please email, using Heat Transfer Service in the subject line.

Our goal is to set clear expectations of the service provided for our volunteers. Thank you for allowing us to heat press earned awards, patches, and insignia to your garments. We look forward to working with you.